Scheduling
- Jobs with scheduled shifts, open-shift posting and Smart Fill
- Skills with review dates, so only qualified people are scheduled
- Teams and accounting groups for branches and cost centres
Karmly Workforce
The operating system for labour hire.
Scheduling, time, payroll, billing and accounting in one platform. Karmly calculates and pays your workers and invoices your clients from the same shift, for agencies placing from 50 to several thousand workers a week.
Why it’s different
One record, from schedule to invoice.
Most agencies arrive from a workforce system bolted to a separate payroll and an accounting package, or from spreadsheets. Workforce replaces the joins.
- 01
Margin before the invoice
Pay and bill are calculated together from the same shift, so you know the margin before the invoice is raised, not after.
- 02
A real payroll engine
Karmly calculates, pays and files payroll itself, with payday filing to IRD, the ATO and super funds built in. Not a timesheet export to someone else’s payroll system.
- 03
Rate tables with margin rules
Pay grades carry a pay range and a target margin, so bill rates follow pay, with a minimum margin and a rule for pay above the range.
- 04
A ledger, not a spreadsheet
Every pay posts double-entry to your chart of accounts, down to each employee’s own balances.
- 05
Hundreds of invoices, one click
Draft and send invoices for every client at once, each on its own template with timesheets attached.
- 06
Approval that suits the client
From an email on their phone, or logged in to review and edit hours.
Built for
The industries that keep labour hire moving.
Construction and civil
Manufacturing
Warehousing and logistics
Primary industries
Features
Everything a labour hire firm runs on.
Time
- Timesheets and clock-in from the Workspace app, and photo clock-in on a site tablet
- Client approval from an email, or logged in to review and edit hours
- Approved time locked, with a full audit trail on every change
- Scheduled reminders for empty or pending timesheets
Pay
- As many weekly, fortnightly, four-weekly and monthly pay cycles as you need
- Rulesets that resolve overtime, penalties and allowances so each hour is paid once
- Configurable leave types and system rates, so new rules are setup, not code
- Payday filing to IRD, Single Touch Payroll to the ATO, and Payday Super
- Country rules built in, such as the Holidays Act in New Zealand and leave loading in Australia
Billing
- Bill rates from rate tables, pay grades and margin rules
- Hundreds of invoices drafted and sent in one action
- A template per client, with timesheets attached
- Xero sync, Peppol e-invoicing, credit notes and service fees
Accounting
- A chart of accounts with double-entry posting from every pay
- Manual journals that must balance before they post
- Account balances for every employee, in hours, days or dollars
- Revenue and cost by team, synced to Xero
Margin and reporting
- Forecast versus actual margin per job, with alerts and thresholds
- A report builder for charts and tables, pinned to dashboards
- Report packs: dashboards built for your business, plus a library of standard ones
- The public API and the MCP server for everything else
Compliance and HR
- Onboarding workflows whose approved forms update the employee record
- Field-level audit log of who changed what, and when
- Permissions by access group, with 2FA or single sign-on through Google or Xero
- Records kept for at least seven years
Karmly MCP server
Ask your operation a question.
Connect Karmly to Claude and ask about your business in plain English. The Karmly MCP server answers from your live Workforce data, so the numbers are always current.
Read-only
Your assistant can look, not change. Schedules, pays and invoices stay exactly as your team left them.
Private by design
Personal details are never shared: no contact details, bank accounts, tax numbers or pay rates.
Everything that matters
Profitability, hours, payroll, billing, cash flow, leave balances, expenses and placements.
- Which clients made the most money last quarter?
- What’s our leave liability right now?
- How many hours did each team work last week?
- When will this month’s invoices be paid?
- Who are our top consultants by placement margin?
Enterprise grade, from day one.
- 5,000+
- Businesses paid through FlexiTime Group’s online payroll
- 99.9%
- Uptime
- < 1 hour
- Recovery time, with under five minutes of data at risk
- Azure
- Hosted on Microsoft Azure Australia East, Business Critical tier
- ASVS L2
- Security assessed to the OWASP Application Security Verification Standard, Level 2
- 7 years
- Minimum record retention
- 2FA and SSO
- Two-factor sign-in, or single sign-on with Google or Xero
Connected
Works with the tools you already use.
- 01
JobAdder and TrackerRMS
Placements and candidate details flow from your recruitment system into Karmly.
- 02
Xero
Invoices and contacts sync to your accounts.
- 03
Public API
OAuth access to employee, time, leave, cost and revenue data, documented at developer.karmly.com.
- 04
Australia
Australian payroll with Single Touch Payroll to the ATO and Payday Super, built in.
Ready to bring clarity to the chaos?
Fill jobs faster, pay people right and stay in control, however complex the job.